Core Facility Management 

Deploying a robust and flexible core facility management system saves time and money for core personnel, institutional administrators and researchers.  In addition, the establishment of a shared platform ensures that the institution enjoys the full benefit of its investment in core operations.


Request Management

  • Create custom forms to gather vital information about projects
  • Opt to require a quote and financial approval prior to the start of work
  • Track project progress, such as milestones, services, and hours spent completing requests
  • Communicate with customers through system notifications
  • Review, sort and search for service requests
  • Easily invoice and bill for completed work

Resource Scheduling

  • Create reservations with the intuitive click-and-drag interface
  • Set available hours and min/max reservation times
  • Manage time of day and activity based pricing
  • Restrict access for untrained researchers
  • Track scheduled and actual usage

Sample Processing

  • Define a container type, such as a 96-well plate, and the sample format
  • Accept samples from many customers and pool them onto containers
  • Download custom formatted files for processing samples on equipment, such as sequencers
  • Process samples and automatically bill for services performed on samples

Sample Processing

Sample Processing


 
iLab is launching its Animal Management Module in 2015!  

iLab is launching its Animal Management Module in 2015!  

Animal Management

  • Animal procurement
  • Protocol driven animal ordering
  • Track facility usage
  • Simple animal census with barcoding
  • Automated billing
  • Dynamic reporting


Storeroom Management

  • Manage inventory levels in real-time through sales, receiving, transfers and adjustments
  • Receive items into on-hand inventory (from a vendor or from core manufacturing)
  • Sell products using order entry/POS (point of sale) method
  • Allow customers to browse and order through an online core catalog
  • Allow on-line and in-person product ordering, pickup and delivery
  • Allow for the use of internal fund cards as "debit" cards for customers
  • Generate vendor purchase orders
  • Perform full or partial physical inventory counts
  • Create revenue and usage reports
Storeroom Management

Storeroom Management


Business Intelligence

  • Design, save, and export custom reports
  • Filter data based on quantity, cost, and customer
  • Report on actual vs. scheduled usage
  • Review metrics compiled in easy-to-read charts
  • Export full data for additional analysis

Customer Management

  • Quickly find your customers using iLab's advanced filtering options 
  • View customer usage
  • Manage customer access to your facility and available resources
  • Download customer information
  • Communicate important changes in your facility to your customers

Inventory & Barcoding

  • Track samples and products by multiple criteria
  • Track location and number of aliquots
  • Search and filter for samples along almost any dimension
  • Barcode samples and pull up sample metadata quickly
 
 

Usage Tracking

  • Monitor resource usage by uploading logs or by using iLab’s Usage Tracker application 
  • Directly compare actual usage and scheduled usage 
  • Dynamically bill for resource time used
 
 

Billing & Invoicing

Billing & Invoicing

Billing & Invoicing

  • Automatically generate invoices based on charge inputs
  • Send notifications about invoices to internal and external core customers
  • Opt to require invoice approval
  • Search for invoices based on customer, institution, grant code, and charge type
  • Designate one or multiple payment sources for charges on an invoice
 
 

 
 

Integrations

  • Integrate with institution ERP for accurate and timely billing
  • Validate funds available for use in core facilities
  • Provide researchers with drop-down lists of valid accounts to order against
  • Allow department and lab managers to set and manage budgets for their researchers
  • Integrate with institution user directory for single sign-on capabilities