Core Facility Management 

Deploying a robust and flexible core facility management system saves time and money for core personnel, institutional administrators and researchers.  In addition, the establishment of a shared platform ensures that the institution enjoys the full benefit of its investment in core operations.

Request Management

  • Create custom forms to gather vital information about projects
  • Opt to require a quote and financial approval prior to the start of work
  • Track project progress, such as milestones, services, and hours spent completing requests
  • Communicate with customers through system notifications
  • Review, sort and search for service requests
  • Easily invoice and bill for completed work

Resource Scheduling

  • Create reservations with the intuitive click-and-drag interface
  • Set available hours and min/max reservation times
  • Manage time of day and activity based pricing
  • Restrict access for untrained researchers
  • Track scheduled and actual usage

Sample Processing

  • Define a container type, such as a 96-well plate, and the sample format
  • Accept samples from many customers and pool them onto containers
  • Download custom formatted files for processing samples on equipment, such as sequencers
  • Process samples and automatically bill for services performed on samples

iLab is launching its Animal Management Module in 2015!  

iLab is launching its Animal Management Module in 2015!  

Animal Management

  • Animal procurement
  • Protocol driven animal ordering
  • Track facility usage
  • Simple animal census with barcoding
  • Automated billing
  • Dynamic reporting

Business Intelligence

  • Design, save, and export custom reports
  • Filter data based on quantity, cost, and customer
  • Report on actual vs. scheduled usage
  • Review metrics compiled in easy-to-read charts
  • Export full data for additional analysis

Customer Management

  • Quickly find your customers using iLab's advanced filtering options 
  • View customer usage
  • Manage customer access to your facility and available resources
  • Download customer information
  • Communicate important changes in your facility to your customers

Inventory & Barcoding

  • Track samples and products by multiple criteria
  • Track location and number of aliquots
  • Search and filter for samples along almost any dimension
  • Barcode samples and pull up sample metadata quickly

Usage Tracking

  • Monitor resource usage by uploading logs or by using iLab’s Usage Tracker application 
  • Directly compare actual usage and scheduled usage 
  • Dynamically bill for resource time used

Billing & Invoicing

  • Automatically generate invoices based on charge inputs
  • Send notifications about invoices to internal and external core customers
  • Opt to require invoice approval
  • Search for invoices based on customer, institution, grant code, and charge type
  • Designate one or multiple payment sources for charges on an invoice



  • Integrate with institution ERP for accurate and timely billing
  • Validate funds available for use in core facilities
  • Provide researchers with drop-down lists of valid accounts to order against
  • Allow department and lab managers to set and manage budgets for their researchers
  • Integrate with institution user directory for single sign-on capabilities